Working in an office / organizing documents
Hi, I'm doing a school project and would like some input/opinions/suggestions from anyone who has filed/organized documents or work(ed) in an office.
Have you ever had trouble locating a documents?
Has it ever been frustrating to find files/documents on the job? Is it because it's time consuming? If not, why?
Do you think it will be a good idea to make a database to store documents (accounts for every employee to access their specific documents)?
What do you think of having a phone application to access certain documents for the company/office you work for?
Any other suggestions regarding accessing/organizing documents are welcomed. Thank you.
November 21, 2013
3 Comments • Newest first
-Have you ever had trouble locating a documents?
No, because I tag documents as accurately as possible.
-Has it ever been frustrating to find files/documents on the job? Is it because it's time consuming? If not, why?
I worked at a bike shop once because a family friend needed help, and their in-store orders and profiles weren't stored in the cloud or on a server (i.e. everything was in a 3-row cabinet). It's definitely a time-consuming process to look for documents by hand.
-Do you think it will be a good idea to make a database to store documents (accounts for every employee to access their specific documents)?
Yes, any company or business in the 21st century should be making the best of available technology.
-What do you think of having a phone application to access certain documents for the company/office you work for?
So a cloud app like Google Drive or Drop Box?
Agreed with the first post. I use Google Drive (cloud storage, document collaborations, etc) and I label each and every file to be organized. I have folders and within those folders there are more folders.
Try google drive or Dropbox. Dropbox has a reputation for businesses because they offer more storage for businesses for a fee.
I've learned that if you name your documents properly, then you won't have a problem.